Management Services Central Office – BOP Program Statement 1110.10

U.S. Department of Justice
Federal Bureau of Prisons

OPI: ADM
NUMBER: 1110.10
DATE: January 24, 1992
SUBJECT: Management Services Central Office

1. PURPOSE AND SCOPE

a. To define procedures for Central Office staff to request telephone and building services from the Management Services Section, Facilities Management Branch, Administration Division.

b. To provide instructions for preparing the Building Service Request form.

c. To establish approving authority for Central Office telephone and building service requests.

2. DIRECTIVES AFFECTED

a. Directives Rescinded

P.S. 1110.8 Management Services – Central Office

b. Directives Referenced

None.

3. STANDARDS REFERENCED

None.

4. PROCEDURES

a. Requests for Telephone Services

(1) All requests for telephone services (e.g., moves, line changes, longer cords, additional features, etc.) must be submitted on a Building Service Request form (Attachment A).

Limited Distribution: Central Office – normal distribution. Regional Offices, Community Corrections Centers, and Staff Training Centers receive two copies for information only.

(2) The following information is to be supplied:

• Date of request.
• Originating office.
• Contact person (name, telephone number, and room number).
• Complete description of telephone work desired, including telephone and station numbers involved. Detailed requirements must be provided, attach additional sheets if needed.
• Full justification of request.
• Signature of individual requesting service.
• Signature of approving official.

(3) Telephone service requests must be approved by the branch chief.

(4) Forward the original and one copy of the Building Service request form to Management Services. The requesting office should retain the pink copy in its files.

(5) Requests for emergency telephone repairs may be telephonically reported to 514-6673.

b. Requests for other Facility Services

(1) Requests for other facility services, such as office moves, building alterations, and repairs are also to be submitted on a Building Service Request form (Attachment A)

(2) The following information is to be provided:

• Name and telephone number of person submitting request.
• Signature of approving official.
• Exact location where work is to be performed.
• Full description of work requested.
• Full justification of request.
• Special requirements (such as outlets for computer terminals).

(3) The approving official for a Building Service Request is:

Request Type	Approving Official
Maintenance Requests	Supervisor of office to be repaired
Office Moves and Minor Alterations	Branch Chief
Major Remodeling	Assistant Director

(4) Forward the original Building Service Request form and one copy to Building Management Services. The requesting office should retain the pink copy.

c. Building Service Request forms are available from the Central Office Supply Room and the Management Services Office.

J. Michael Quinlan
Director

Attachment A – Building Service Request Form

U.S. DEPARTMENT OF JUSTICE
Federal Bureau of Prisons

TO: MANAGEMENT SERVICES, ROOM 232

INSTRUCTION: Complete form by typewriter in original and two copies.

Field	Information
DATE
NAME OF REQUESTOR
OFFICE (DIVISION)
TELEPHONE NUMBER
ROOM NUMBER
DIVISION HEAD APPROVAL
COMPLETE DESCRIPTION OF BUILDING NOTIFICATION SERVICES TO BE ACCOMPLISHED
JUSTIFICATION

THIS SECTION TO BE FILLED IN BY MAINTENANCE SERVICES

Field	Information
BUILDING MANAGER
APPROVAL/DISAPPROVAL
ASSIGNED TO:
WORK ORDER NUMBER
SITE NUMBER
SIGNATURE
DATE COMPLETED
HOURS

REQUEST APPROVAL

Field	Information
TELEPHONE NUMBER
SIGNATURE OF ADMINISTRATIVE OFFICE/DESIGNEE

FUND CERTIFICATION (AFTER ESTIMATE IS ESTABLISHED)

Field	Information
APPROPRIATION SYMBOL
DOCUMENT CONTROL NO.
ACCOUNT NO.
OBJECT CLASS
NAME OF COMMITMENT CLERK
ESTIMATE
ESTIMATOR
I CERTIFY THAT FUNDS ARE AVAILABLE Signature of Allowance Holder/Designee

Published Feb 8, 2025 by Christopher Zoukis, JD, MBA | Last Updated by Christopher Zoukis, JD, MBA on Jun 2, 2025 at 10:24 pm