U.S. Department of Justice
Federal Bureau of Prisons
OPI: IPD
NUMBER: 1400.04
DATE: September 9, 1996
SUBJECT: Contacts with Other Agencies and Organizations
Table of Contents
1. PURPOSE AND SCOPE
To encourage employee contacts with other agencies and organizations, inside and outside the criminal justice system, for such purposes as:
- Participating in policy development,
- Coordinating interagency planning,
- Exchanging information, and
- Enhancing mutual communication and public information.
Bureau operations and programs affect, and are affected by, other community agencies and organizations. Over the years, formal and informal employee relationships with organizations, such as advisory committees, law enforcement coordinating councils, criminal justice councils, and state and local planning organizations, have enhanced Bureau operations.
This Program Statement encourages professional and civic involvement of Bureau staff with local communities in addition to the Community Relations Boards addressed in the separate Program Statement referenced below.
2. PROGRAM OBJECTIVES
The expected results of this program are:
a. Communication and understanding among Bureau institutions and regional offices and their local communities will be enhanced by formal and informal contacts between Bureau staff and local agencies and organizations.
b. The degree and success of each Bureau institution’s and regional office’s formal associations with its local community will be a factor considered in performance evaluations of Wardens and Regional Directors.
P.S. 1400.04
September 9, 1996
Page 2
3. DIRECTIVES AFFECTED
a. Directive Rescinded
PS 1400.02 Contacts with Other Agencies and Organizations (06/26/89)
b. Directive Referenced
PS 1415.01 Community Relations Boards (07/10/91)
4. STANDARD REFERENCED
American Correctional Association 3rd Edition Standards for Adult Correctional Institutions: 3-4005
5. COMMUNITY CONTACTS
Regional Directors and Wardens shall encourage contacts with related agencies and organizations in the community. Membership in local law enforcement and criminal justice agencies and organizations are considered to be an essential part of each Bureau component’s formal relationship with those components of the community.
Contacts with other civic, academic, or social organizations are generally of two types:
a. Official Contacts and Appearances
This type includes appearances by institutional administrators and other staff at conferences, planning sessions, and other formal meetings related to the institution’s operations or relationship with the community or other matters of mutual interest. For example, staff may meet regularly with U.S. Probation Officers to acquaint them with Bureau policies and procedures.
b. Personal Contacts
This type usually stems from an individual employee’s interest in a civic, social, or other organization, but not as an official representative of the Bureau. The Bureau encourages these contacts as part of the civic involvement of its employees.
6. ANNUAL ACCOMPLISHMENTS
Regional Directors and Wardens shall include in their lists of annual accomplishments a summary of all organizations with which their institutions or regional offices are formally associated, including a general statement about any significant contribution to Bureau operations or criminal justice relationships that have resulted from those associations.
Published Feb 8, 2025 by Christopher Zoukis, JD, MBA | Last Updated by Christopher Zoukis, JD, MBA on Jun 2, 2025 at 11:31 am